Inviting Users to Your Rapport Workspace

Collaborate with your team inside a Workspace—whether they're already part of your Organisation or brand new to Rapport.

Workspaces in Rapport are designed for focused collaboration. You can invite teammates to build projects with you, define their roles, and control what they can see or do—all from one place.

Where to Manage Workspace Users

User management has moved to the new Settings tab in each Workspace.

To invite someone:

1. Open the Workspace you want to manage

2. Click the Settings tab

3. Scroll to the Manage Users section

From here, you can invite people either from within your Organisation or outside of it.

Invite Existing Organisation Members

To invite users who are already part of your Organisation:

1. In Manage Users, click Invite user to the Workspace

2. A dropdown will show all Organisation members

   • Users already in the Workspace will be disabled in the list

3. Select the user and choose their access level:

   • Admin – Full control over the Workspace and its Projects

   • Member – Can collaborate on Projects and access assets

   • View Only – Can view but not edit Projects or settings

4. Click Invite

   The user is added to the Workspace immediately—no extra confirmation needed.

Invite Users Outside the Organisation

To invite users not yet in your Organisation:

1. In Manage Users, click Invite user to the Workspace

2. Choose Invite user

3. Set their access level (Admin, Member, or View Only)

4. Click Generate Invite Link

5. Copy the unique link and share it manually (email, chat, etc.)

Once the invitee clicks the link and signs up (if needed), they’ll be:

• Added to your Organisation (with a default role of View Only)

• Added to the Workspace with the access level you specified

A Few Notes

• External users become part of your Organisation automatically upon joining

• You can edit or revoke Workspace permissions at any time via Manage Users

• Invite links are not sent automatically—make sure to share them manually